APPLICATION FOR THE USE OF CHURCH BUILDING AND FACILITIES

UNITED PARISH OF AUBURNDALE

64 Hancock Street

Auburndale, Massachusetts  02466

(617) 964-8516

Thank you for your interest in reserving space at the United Parish of Auburndale!  We are proud to support neighborhood needs by offering space for prayer and reflection, community meetings and events, weddings, showers, funerals, and birthdays.  Signature on this form indicates that the applicant will:

 

Use church space safely:  Children must be supervised by adults at all times.  No smoking will be allowed inside the building.  No open flames will be used without express permission.  If alcohol is approved in writing by the Property Board, and is offered, it will not be shared with minors nor will it include hard liquors.   Unlocked doors and windows will be monitored and returned to closed, locked positions after event ends.

Be good stewards of the building:  All communication regarding scheduling and donations goes through the church office.  Our office manager serves as an event coordination liaison.  For most events, a church janitor is paid at least $125 to clean and sanitize afterwards.  UPA members are asked to offer a donation of at least this amount to off-set overhead and custodial costs.  Those who are not affiliated with The United Parish are expected to offer an additonal donation determined by the Property Board once the Board reviews and approves this application.   No deposit is necessary, and donations are requested no later than five business days following the event.

Use church respectfully:  The United Parish is a house of prayer and as such maintains high ethical standards in the community.  No sacred objects such as crosses or brass candles belonging to UPA may be used for event functions.  The church does not discriminate on basis of race, gender, political opinion, sexual or gender identity, and we expect that building users will honor these standards as well.  Publicity for the event must include the full name of the church, “The United Parish of Auburndale.”  Building must be returned to condition in which it was found for event— tables, chairs, and equipment put away.  All lights should be turned-off, and all non-programmable thermostats should be reset to 60 degrees during winter months. Sinks must be free of debris, trash must be removed and placed in dumpsters in the back, outside the church, etc.   Additional cleaning fees will be billed if mess is excessive.

PLEASE PRINT and HAND DELIVER to UPA

Office Hours are 9am to 3pm M-F.   Sunday 9am to 1pm

Name of Applicant/Organization_______________________________________________

 

Address____________________________________________________________________

 

             _________________________________________ Telephone__________________

 

E-mail Address ______________________________________________________________

 

Name of person responsible for supervising use____________________________________

 

Address__________________________________________Telephone__________________

 

E-mail Address ______________________________________________________________

 

Please check here if your organization is registered 501(c)(3)/non-profit.  [] Yes    [] No

 

Description of Event   ________________________________________________________

 

                                      ________________________________________________________

 

 

ONE-TIME EVENT  []

 

Description of Event   ________________________________________________________

 

                                      ________________________________________________________

 

 

Date of Event  _________________________   Time (from – to)___________________

 

Number of persons expected  _________

 

Start-Date ____________  End-Date________________   Day(s) of the week _______________________     

 

Time (from – to) _________________  Number of persons expected  _________

 

 

OR:  ON-GOING EVENT []

 

Start-Date ____________  End-Date________________   Day(s) of the week _______________________     

 

Time (from – to) _________________  Number of persons expected  _________

 

Room(s) Needed (Please check all that apply):

 

Main Level:

 

Kitchenette (For Warming/Serving)

Parish Hall  (seats 100)

Centenary Room (seats 40)

Fireside Room (seats 25) Food and drinks are not permitted in this room

Conference Room (Seats 10)

Sanctuary (Seats 300)

 

Lower Level:

Kitchen (for cooking/preparing meals)                                   

Lower Hall (Seats 50)                                                              

 

Please check here if you’d like to request to serve wine and/or beer.  []

 

 

When possible, applications should be made no less than 30 days in advance of the event, and shall be sent to the Church Office.  The applicant/organization agrees to indemnify and hold harmless the United Parish of Auburndale, its officers, and employees from any loss, damage, or claim arising from the event.

 

 

Signature of Applicant/authorized Agent for the Organization

 

 _________________________________________      Date _________________

 

Application approved by

 

__________________________________________    Date __________________

Property Committee of the Board of Stewardship or Parish Council                           Revised 03/2014